Questions? Contact Andrew Kemp (akemp@wsgr.com) regarding travel/hotel or Sally Joseph (sjoseph@wsgr.com) for Patent Bootcamp.

Hotel

  • Rooms at the Crowne Plaza Cabana in Palo Alto will be booked for all attendees with a travel time of over 45 minutes to the academy. Please use the RSVP form to confirm if you need a hotel room.
  • All attendees requesting a hotel will be booked for arrival on Monday, September 14 and departure on Friday, September 18
    • Patent Bootcamp attendees will be booked for arrival on Sunday, September 13.
    • Please contact Andrew Kemp if your travel dates differ.
  • Hotel room rate and tax, parking, and room gratuity will be directly billed to the firm. You will be asked to provide a credit card upon check-in for incidentals.

Air Travel

  • To avoid paying unnecessarily high airfare, all flights must be booked by August 14. You are expected to select reasonably priced/timed flights. Expenses will be reviewed by the executive leadership team.
  • Please book your flight arrangements through Lawyers Travel Service and reference “Fall Associate Academy” using one of the following methods:
    • Phone: 212-801-7858
    • Email: wsgr@lawyerstravel.com
    • International Attendees: please contact your Office Administrator for details on how to book flights for your office
  • Airports: SJC (~15 mi), SFO (~25 mi), and OAK (~40 mi) are all acceptable options when booking flights.
  • Flights will be direct billed to the firm. Please follow the firm’s Business Travel Policy when booking your flight.

Ground Transportation

  • Rideshare apps and carpooling are the recommended modes of transportation.
  • Travel expenses, including parking, mileage, taxi, and rideshare apps will be reimbursed after the academy.
  • Rental cars must be pre-approved by the academy team, and a personal credit card will be requested by the travel team to book. If you extend your stay in the Bay Area for personal reasons, the rental will be reimbursed at a prorated amount of the total cost.

Meals

  • All meals will be provided at the Academy. If you choose to dine elsewhere during these times, expenses will not be reimbursed.
  • Those flying will be reimbursed for meals during travel within the following limits: $25/breakfast, $25/lunch, and $50/dinner.

General

  • After the program, information will be sent on how to submit expenses for reimbursement.
  • If your travel or attendance needs change, contact Lawyers Travel and Andrew Kemp immediately.