If you have any questions, please contact Andrew Kemp (akemp@wsgr.com) or Sally Joseph (sjoseph@wsgr.com).

Hotel

  • Rooms at the Sheraton in Palo Alto will be booked for all attendees with a travel time of over 45 minutes to the academy. Please use the RSVP form to confirm if you need a hotel room.
  • Attendees requesting a hotel will be booked for arrival on Monday, September 15 and departure on Friday, September 19. Please contact Andrew Kemp if your travel dates differ.
    • Patent Bootcamp Attendees: please plan to arrive on Sunday, September 14 and depart on Friday, September 19.
  • Hotel room rate and tax, parking, and room gratuity will be directly billed to the firm. You will be asked to provide a credit card upon check-in for incidentals.

Air Travel

  • To avoid paying unnecessarily high airfare, all flights must be booked by August 15. You are expected to select reasonably priced/timed flights. Expenses will be reviewed by the executive leadership team.
  • Please book your flight arrangements through Corporate Travel Management and reference “Fall Associate Academy” using one of the following methods:
  • Airports: Both San Jose Mineta Airport (SJC) and San Francisco Airport (SFO) are about 20 miles from the hotel. Oakland Airport (OAK) is 32 miles away. All are acceptable options when booking flights.
  • Flights will be direct billed to the firm. Please follow the firm’s Business Travel Policy when booking your flight.

Ground Transportation

  • Rideshare apps and carpooling are the recommended modes of transportation.
  • Travel expenses, including parking, mileage, taxi, and rideshare apps will be reimbursed after the academy.
  • Car rentals will be approved on a case-by-case basis and must be booked through Event Travel Management. Rentals must be limited to an intermediate or smaller size car. Kindly decline rental insurance as pre-existing firm policies cover all risk. Plan to refuel the car before returning it to avoid high gas charges. If you extend your stay in the Bay Area for personal reasons, the rental will be reimbursed at a prorated amount of the total cost.

Meals

  • All meals will be provided at the Academy. If you choose to dine elsewhere during these times, expenses will not be reimbursed.
  • Those flying will be reimbursed for meals during travel within the following limits: $25/breakfast, $25/lunch, and $50/dinner.

General

  • After the program, information will be sent on how to submit expenses for reimbursement.
  • If your travel or attendance needs change, contact Corporate Travel Management and Andrew Kemp immediately.